If you would like to convert your hardcover documents into digital type, the first solution that most likely comes to your mind is to scan such documents. After scanning, you get your desired digital files in image format which are now much handy to store and manage. The process makes sense. Moving towards lesser paper means getting organized if not undertaking your fair share in preserving the dwindling environment.
But wait a second. Let me cite a scenario. What if you would like to produce an editable digital file and not solely a photo file? Specifically, what if you intend to edit the text of your scanned documents using your favorite text processor application like MS Word or Write? Definitely, text editing is not possible in the case of scanned documents converted into image, which is the output of your normal scanning procedure. Your computer is unable to read your text in that format. Is there a quick answer?
The response to your query is what is so called optical character recognition (OCR). OCR is described as the mechanical or electronic conversion of images into machine-editable text captured in handwritten, typewritten or printed form. With OCR technology, you can extract the text part of your scanned documents in text editable. You can visualize the extent of man hours you spare in converting so many scanned pages of documents into text editable format instead of undertaking the conventional and manual way. In a sense, this implies productivity.
One primary prerequisite for the translation process is an OCR software. Today, you can pick out from an array of OCR softwares available. If funding is not a constraint, you can invest on commercial OCR softwares since they come with technical support. But if you are on a tight budget, you can opt for free OCR packages. They provide the same functionality as the commercial OCR softwares. These free OCR softwares mostly fall under the General Public License (GPL) thus you have much flexibility in using the software.
Likewise, you may be unaware that with the improvement of the internet technology, online OCR is now available. This means that you can convert your digital photo image into text editable format by tapping the services of online OCR service providers. For instance, you can basically upload your Portable Document File (PDF) document into your favorite online OCR provider which later converts your file into your desired text editable format.
Free online OCR providers are available. And you have a good list of free online OCR to tap. Just use your favorite search engine to help you search. Note that each online OCR provider offers its own specific set of services. Thus you must do your homework in picking out the most appropriate online OCR provider for your requirements.
OCR is an indispensable tool for everyone. Definitely it helps to move towards digital direction for file management and for productivity purposes. With easy access to OCR softwares which include both offline and online OCR resources, you can carry out your own digital conversion program easily. The learning curve for utilizing OCR softwares should not pose any issue since OCR softwares in general are easy to use.